Welcoming trainees

General information

The manager is responsible for setting up and monitoring all the stages:
  • Stage 1: setting up the agreements, the manager manages the signature process.
  • Stage 2 : if the course is less than 4 months: ask Ruppert for room availability and a badge for access to the MDR and office.
  • Stage 3 : if the course lasts longer than 4 months: ask Ruppert for room availability. The supervisor and the trainee fill in the forms to obtain a MUT card from Mrs Ceccato (there may be a 3-week wait).
  • Stage 4 : The trainee is welcomed to the laboratory by the supervisor. See Ruppert Vimal for instructions on moving into the two rooms reserved for trainees.

Download here the form to send to Mrs Ceccato for placements of more than 4 months (emmanuelle.ceccato@univ-tlse2.fr - office on the second floor just off our corridor).
The advantage of the MUT card is that it also gives access to the photocopier, an ENT account and univ-tlse2.fr email. can be created.Remember to give students access to the bike room and room C236 and show them how to reserve it if they need to.

As far as offices are concerned, students can move into C233 (formerly the computer room) and D138. There are desks ready for them.
Please ask your students to do their videoconferencing in the communal areas (room C236 and the dining room) so as not to disturb their colleagues.
Don't forget to register all your students here https://lite.framacalc.org/9el2-Bureaux-GEODE

Mailing list stagiaires-geode@univ-tlse2.fr, itself integrated into pgeode : don't forget to give Hugues Barcet your e-mail address.
there are loan computers for trainees to reserve on http://w3.geode.univ-tlse2.fr/grr197e
For all IT queries, please contact  Hugues Barcet

Information for Andriana :

CNRS trainees are now managed in CANOPE, the CNRS's fixed-term contract recruitment management tool. Please send Andriana the complete file including :
- ID card
- Carte vitale
- Civil liability insurance
- Student card
- Agreement signed (by the educational establishment, the trainee, the teacher responsible for the placement in the school, the placement tutor and finally the last signature by the regional delegate)
- Bank details if bonus or assignment with expenses planned
- Specify credits to be used in the case of an accredited internship

These documents are also required for a trainee paid on the UT2J side.

In all cases, do not go to the delegation to hand in the agreement.

Request for an access badge to the Maison de la Recherche


Once completed and signed, this form should be sent to the DAR Logistics Department : Laurent DAMIEN.

(Please note: the form must be sent/printed RECTO VERSO: with the ‘Access control information’ page.)

Information and instructions for collecting your badge :

  • The badge is personal and you are responsible for it in the same way as for the keys and premises made available to you.
  • The badge must be returned to Laurent DAMIEN when you leave UT2J. Under no circumstances may it be given to a colleague.

The information collected is processed electronically. The university reserves the right to access the access control history for analysis purposes, when necessary (e.g. incidents, accidents, etc.). In accordance with articles 39 et seq. of law no. 78-17 of 6 January 1978, you have the right to access this information.

PLEASE NOTE: Users are responsible for closing rooms and offices after use.

Documents to download :

Contact : Laurent DAMIEN
05 61 50 39 00
damien@univ-tlse2.fr
Bureau C21, RDC Maison de la recherche